Most hospitals aren’t short on data – they’re short on usable data. Floor plans sit in one system, assets in another, and maintenance activity in a third. Valuable context exists, but it’s scattered or outdated, so decisions are made with half the picture.
For teams whose current space management tools are “good enough,” there’s a meaningful step up for strategic operations: connecting space information with maintenance and asset data so it drives planning and day‑to‑day operations. Without this visibility, healthcare facilities are burning through budgets and time spent unnecessarily in several key areas.
A single offline asset can throw off an entire day, especially when it supports operating or procedure rooms. The real cost isn’t just parts and labor; it’s disrupted schedules, staff workarounds, and delayed care. Operating suites alone generate up to 70% of revenue for health systems – every minute of downtime matters.
When teams can see which rooms and departments rely on a given asset before work begins, they can schedule maintenance at the right time and communicate early.
FSI, healthcare’s leading CMMS/EAM, offers a space management tool (Space Manager) that empowers healthcare services teams with valuable context – like asset mapping, click-to-edit floor plans, simplified reporting, and integrated maintenance history – that helps them plan better, work more efficiently, and reduce time and budget burn.
To further optimize planning and collaboration, FSI addressed a commonly-mentioned pain point among healthcare services teams: lack of visibility on downstream effects of asset outages. The new Asset Areas Served feature visually links a piece of equipment to each area it supports, making it simple to see who will be impacted if it is taken offline. Greater visibility = more cross-team alignment, better maintenance timing, and fewer care disruptions.
Apparent space shortages often mask unused capacity. Rooms slowly become storage, or clinical areas sit idle between usage peaks. With clear utilization insight and up‑to‑date floor plans, it’s easier to reclaim square footage for higher‑value purposes, especially when building new space isn’t an option.
The aim isn’t necessarily more rooms – it’s better decisions about how space supports patient care.
With a tool like Space Manager, it becomes easier to keep floor plans current, with the ability to click into any room to view or update key characteristics. For healthcare facilities teams, a full understanding of the current state of your facility = easier identification of reallocation opportunities.
Room uses and occupancy types drift over time. Small mislabels add up, particularly when square footage and classifications feed audits and reimbursement. Keeping room attributes and classifications current reduces rework at audit time and protects accuracy in reporting.
To address this challenge, many organizations are moving away from static documentation systems towards click‑to‑edit floor plan capabilities. This allows teams to make quick updates and move on – no more relying on scattered spreadsheets and paper drawings.
Facilities, construction, HTM, and clinical operations often plan in parallel, each with their own version of the truth. The result? Duplicate work, schedule overlaps, and budget surprises.
A shared view of space, assets, construction projects, and maintenance context keeps everyone aligned and reduces the cost of miscommunication. With tools that centralize operations, like Space Manager, asset and space data are integrated in the same system.
Static PDFs and legacy drawings rarely match current conditions. That gap shows up in change orders, delays, and extra site walks to confirm basics like finishes, ceiling types, or room sizes. Leveraging as-maintained, interactive floor plans speeds design decisions, tightens procurement, and supports accurate square‑footage reporting – saving both time and capital.
Providing teams with tools that bring updated information to the forefront keeps everyone moving efficiently. Space Manager integrates space data with asset data for a single, reliable source of truth for your operations.
All five gaps have a common theme: fragmented information. Health systems that can close these gaps don’t just digitize more, they connect space, asset, and maintenance data into a single source of truth.
This is where FSI’s Space Manager tool makes the biggest difference – direct integration with FSI’s healthcare-specific CMMS/EAM means space, facility data, and asset information are enhanced by operational context instead of living in a vacuum. With the recent addition of an Asset Areas Served feature, teams can easily see which spaces an asset supports and plan work accordingly, minimizing unexpected operational disruptions and enabling more strategic decision-making.
Integrated visibility – seeing how rooms, equipment, and work interact – ensures teams can plan maintenance and construction with confidence, reduce unplanned downtime, make smarter use of existing space, and stay audit‑ready.
Interested in seeing more ways an integrated space management solution can advance your operations? Reach out to the FSI team here.