Carrying clipboards? Referencing thick, printed manuals for findings? These manual methods are long-standing options for healthcare leaders tasked with operational rounding, providing a necessary record of what’s found on the rounds and what it means from a compliance perspective.
However, as digital transformation becomes front and center for many in the healthcare industry, rounding software becomes an area of focus for healthcare facilities management (HFM) and healthcare technology management (HTM) teams.
Beyond the main purpose of recording what’s found on rounds – rounding software can also become the catalyst to:
Rounding findings demonstrate conditions in a point in time. Often, when this information lives in a binder or other manual location, the data gets trapped and doesn’t go further than the paper copy. Tying rounding data in with your computerized maintenance management system (CMMS) means you can make turn the insights into action.
For example, automatically generating a work order from a finding can help the team follow up or take care of the issue when it’s found. This data becomes part of the overall record for that asset or infrastructure, helping to inform future maintenance – and investment – decisions. In addition, it provides insight into where repairs should occur for the facility to stay in compliance with Environment of Care (EOC) and other standards.
To make it even easier for rounding data to become actionable, a mobile app can give your teams an easy-to-use tool that helps capture what they need without adding complexity. For instance, within the Mobile Rounding App from FSI, users can follow an intuitive flow to add key findings, with photos and descriptions.
The app can be configured to capture specific details to stay in compliance with Environment of Care (EOC) standards, while providing triggers for internal follow-up, like generating work orders or email notifications.
User adoption, especially for rounding software, can face challenges because rounding teams are moving around the facility and need an easy way to input the data they are capturing. Team members then need to take what’s recorded on the clipboard or notebook and enter it into the system, so it’s tracked appropriately. This double data entry often gets missed as other priorities take precedence.
In addition, duplicate documentation can create issues for teams, including:
This is where mobile rounding software can have a notable impact on eliminating these potential issues. Scanning a barcode on an asset or taking photos of specific findings means team members can quickly and easily identify and document findings with suggested resolutions and follow up.
Additionally, for team members on the go who don’t have time to sit down and enter data into the system, a mobile rounding app provides the flexibility to enter the information when it’s collected the first time – without asking for administrative details and requiring navigation through complex or bulky screens.
Whether using rounding software embedded within your CMMS or using it as a separate tool to align with compliance programs, storing data digitally means it can flow where you need it to go. integrations easily pull rounding data in from other solutions.
Moving rounding data into the CMMS completes the record of assets or infrastructure. Rounding data can tell a complete story of what’s happening where, and helps to inform critical decisions related to compliance, how to handle deferred maintenance, and even future capital planning decisions.
All information stored in a central location makes it easier to report on data as well. Rounding findings can be included in detailed reports and dashboards on asset health and open findings, or work orders. Instead of guessing which assets or components need extensive maintenance or even replacement, facilities leaders can pull a report that demonstrates how rounding findings align with rising repair costs or follow up. As a result, rounding findings can then provide deep insight into how to prioritize work, especially knowing how the tracked issues link back to compliance and other regulatory requirements.
From a mobile perspective, this additional layer of data integrated within the broader CMMS makes it easier for teams to stay up-to-date on essential maintenance details.
Instead of having to go back to a desk to access information, a mobile rounding app gives HTM and HFM teams the ability to see findings and insights in real time while giving them the option to view it on a map to understand the exact location, and impact, within the facility.
From managing active tasks to capturing findings, the app has been optimized for speed and clarity.
Key updates include:
The Mobile Rounding App from FSI will be available for customers in early 2026, helping to start the year off with an emphasis on efficiency and compliance-focused maintenance strategies.
Interested in getting a sneak peek of what FSI's Mobile Rounding App can do for your team? Get in touch with us.