Facility Maintenance

3 ways to improve employee productivity with healthcare-specific CMMS

Use these three methods to improve productivity and justify your work using a healthcare-specific CMMS to manage your assets.

Healthcare maintenance management is demanding work. You not only have to monitor and fix all the hospital equipment, but you have to regularly run PM schedules and ensure that everything is in 100% compliance. In addition, you have to manage your team to make sure all these tasks are completed on time.

You also have to justify your work every day, which makes your team’s productivity an important metric to measure and improve every chance you get. By using a healthcare-specific CMMS, you’ll notice a variety of benefits, including analytics to keep track of the work and insights to increase performance.

In this blog, we’ll discuss how a healthcare CMMS will help you streamline and automate your Facilities and Biomedical maintenance processes to help improve productivity.

Three ways to boost employee productivity

1. Utilize mobile functions on your CMMS 

The benefit of using your CMMS on mobile devices is the fact that your team can work from anywhere. Depending on your CMMS’ functions, your team can receive, update, and complete work orders all from the field.

You’ll want mobile software that runs on cloud-based solutions, which means any data you access is syncing in real-time across all devices. If you’re looking for a mobile solution for your CMMS, make sure it’s one that saves progress offline just in case the device loses internet access. This way, once the device is back online, all data updates and syncs appropriately.

You’ll notice an increase in productivity because your team members no longer have to return to shop in order to get their work orders or close their current ones. Because your team is completing everything at the site of service, they are more likely to cut down on errors while they enter data and update work orders. 

As your technicians complete their work in the field, ensure their time is automatically documented, allowing you to easily and accurately track hours and avoid unnecessary PM overtime. Your team will also avoid long routes and wandering; look for a mobile CMMS that includes a scan and find function and floor plan integrations for assets. Both are very useful features, especially for any new team members.   

2. Standardize your CMMS data

How often do you spend time scrutinizing your data, trying to pinpoint assets and the work orders that have been completed? 

With standardized data such as asset naming conventions, labeling, and work order creation, you can spend more time on what matters. By adopting a healthcare-specific CMMS, you’ll be able to standardize your data following the best practices and standards adopted by the nation's leading healthcare systems and leaders.

Once your data is standardized, you can trust your facility maintenance reports to be accurate. You’ll be able to pinpoint a baseline and track trends—either up or down—and address them appropriately. For example, if you notice that certain team members are clocking more hours, you can look into why and see if work needs to be more evenly distributed. 

You’ll also be able to pinpoint things such as how often your assets are checked and compare them against compliance requirements. From there, you can see if you are under or over-performing rounds and make any necessary adjustments to each asset’s schedule. Not only does this save your team time, but you could also end up saving your facility money, depending on your findings.

3. Streamline your work order processes

An effective CMMS system does not replace the role of a skilled healthcare maintenance technician, but instead keeps an accurate, cloud-based list of your service tasks. This eliminates the need for time-consuming, paper-based maintenance plans. Your technicians won't have to deal with tiresome paperwork. Instead, they can focus on completing their work.

Depending on your healthcare CMMS, you should be able to auto-assign work orders to your team and, as discussed earlier, they can receive their tasks using the mobile application in the field. Additionally, a good CMMS has floor plan and work order integration, making it easy for your team to prioritize their tasks based on location and easily complete their work.

By using your CMMS to streamline your work order process, you and your team are guaranteed to follow set steps. This will keep your data standardized, which affects your analytics, and overall helps keep your reporting accurate.   

Improve your maintenance program’s impact 

The best healthcare CMMS software uses cloud-based solutions and mobile applications to streamline your hospital operations. FSI's CMMS is built for and by healthcare professionals. Our cloud-based computerized maintenance management software helps manage over 650 million sq. ft. of facility space and our team surveys another 40 million sq. ft. every year to give you usable, useful operations management data. 

To learn more about how FSI’s CMMS can empower your staff and optimize your operations, book a demo with our team here.

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